If you › Url: https://travel.uark.edu/travel_news.php Go Now, Travel Details: Travel Services. local purchases must go on the PCard. When Should You Schedule Your Session: Select a date for your Immigration Basics session that is after you have arrived in the USA (otherwise you will not have access to the required I-94 form). Travel Details: Travel Profile if you have questions regarding accessing your profile. Financial Resources. •The travel roster can be edited up to 3 days before the trip. Travel Details: A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. University of Arkansas Human Resources works as a team to recruit, develop, and retain highly qualified diverse people by providing innovative solutions and excellent service to our campus and community. 4. Travel Details: travel) 3. • Travel by part-time or visiting faculty members is unlikely to be funded. It also includes OneDrive, SharePoint, Planner and more. For a claim to move to ‘Paid’ the physical copy. Office monitor the [email protected] email as well as our own email and we respond to phone calls throughout the day. The best way to communicate with the Travel Team so you can receive prompt responses is to email [email protected] members of the Travel Services team monitor the [email protected] email as well as personal emails and respond to phone calls throughout the day. It is our intent to provide maximum flexibility between online/virtual conferences, which will comprise most of what consists of "travel" for now (funds for online/virtual conference registration fees, for example), and in-person and returned the Travel Claim to the Travel Office? Students in the Walton College of Business may contact the Undergraduate Programs Office at 479-575-4622. Smith. several of us are included in the same email, we find that we are all working on the If either card is used incorrectly, you will be invoiced. Log into Microsoft 365 Report an Issue A picture is provided of our electronic travel claim process by including snap shots of web pages, portions of pages, and even the 3270 terminal screens used by the Travel Office to pay a claim. We receive Office of Admissions 232 Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701. Departure Date. Travel Details: the same travel itinerary if possible. over $16,000,000 expenses each year as well as approving new TReqs and updates to Complete the following steps to create a Travel Requisitioin for Group Travel: From admin.uark.edu you will then login to webBASIS via the Administrator Login using your ADMIN ID and ADMIN password. FAYETTEVILLE, Ark. with the Travel Team so you can receive prompt responses. Any Travel Details: Overseas Travel Warning Policy: The University of Arkansas does not currently support travel, research or study in countries that are under a U.S. State Department Travel Warning. Send EMail-O-Matic™ comments, updates, or corrections to … that point, please attach a copy of the claim so that we can quickly expedite review. For those individuals who travel substantially within the State of Arkansas, the Travel Office will allow a 'blanket' Travel Authorization (TA) to be setup so that a department does not have to create a one time Travel Authorization (TA) each time the individual travels. Personal vehicle mileage In cases where students or other members of the group drive their personal vehicle to Fayetteville (our campus’ official station) for an event, the mileage allowance must be based upon the distances approved by the Travel Office. › Url: https://travel.uark.edu/carrental/enterprise-contract.php Go Now, Travel Details: Travel Claim has been paid in Travel and expensed, the receivables you may have already included with a travel claim will still be displayed until expensing occurs. Phone: 479-575-2551 Fax: 479-575-4158 [email protected] Cash. approval. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Airfare Car Rental. so at the following link: Travel Claims: There are a few things to keep in mind that will help speed the review When personal days are included with business travel, the dates that should be considered personal days (days in which travel expenses are not allowed to be claimed) are those in which the traveler is not engaged in a business activity or allowed travel time. This Provost Office sponsored grant of up to $1,000 is available to all full-time, tenure and non-tenure-track faculty who have been invited to make conference presentations. The online application for Spring Travel Assistance will be available beginning Jan.14. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 The Travel Office continues to process hundreds of Travel Claims daily. Group Trips may receive up to a 100% advance. Review the airline’s refund and cancellation policies before booking. This information will be forwarded to the Travel Administrator who will contact US Bank for action. Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … Fulbright College of Arts & Sciences 525 Old Main University of Arkansas Fayetteville, Arkansas 72701 479-575-4801 [email protected] You can complete the Travel Claim Checklist BEFORE you turn in the Travel Claim to To reach a study abroad staff member, you can call 479-575-7582 during normal business hours or email [email protected]. please give a brief descriptor of that research. 4. you in the process to gain that approval. These incorrect purchases are documented and can lead to card suspension. Name * I will be traveling out of the US * Yes, home to Panama. and payment process for your travel claims. All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. To reach a study abroad staff member, you can call 479-575-7582 or use our live chat during normal business hours, or email studyabr@uark… A travel request must be submitted at 10 days before the trip. to comply with and enforce the international travel warning policy. when applicable. [email protected]. If an assistant’s name was provided at the time of the self-registration, that name will already be displayed. the status of a claim until it is at least a week past the date you mailed it. Please be sure to include more detail in your purpose description. [email protected]. In addition, the University may not support travel to countries based on information from the CDC regarding outbreaks of infectious disease. TRAVEL OFFICE STAFF:The Travel Office staff is available for communication via email, Microsoft Teams, We will review the claims at the same time to ensure no double payment. Director of Event Logistics: [email protected]. use the Tcard to pay for those costs. Attached TC saved as a single PDF and name TC ######, Attach TRPO as a single PDF and name TRPO #######, Admin TCard or Traveler TCard charge declines or limit raises, Status of Travel Claim/TRPO/TREQ/TA/Approvals (remember to attach a complete copy More information about this change is forthcoming. Travel Details: Step Three: Booking Travel for an Employee If you have been setup as a Travel Arranger for a traveler, you will have access to book travel on their behalf, and also to update their profile as necessary. If your computer already has Office installed, you must uninstall it before taking advantage of free downloads through your UARK account. internet, taxis, shuttles and especially meals, are not permitted. All members of the Travel International Travel of Students, Faculty and Staff. I will not use the TCard for non University of Arkansas related travel, unauthorized purchases, or for personal purchases. Travel Outside the United States. 5. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 – As the University of Arkansas prepares for the start of its Spring 2021 semester, the campus community is encouraged to review the updated COVID-19 Response Guide before returning to campus. Although this card is issued in your name, it . The system will also notify you via email, IF your password is due to expire within 60 days. If you choose to walk your claims to our office Phone: 479-575-2551 Fax: 479-575-4158 [email protected] Mileage. Phone: 479-575-5346 FAX: 479-575-7515. It is the responsibility of every Cardholder to safeguard their card and card number against use by unauthorized individuals within or outside of the University. Contact Toya and let her know what accommodations you are seeking. Bumpers College International Programs Office. The Travel office is not part Read this page for more information. Nathan Martinez. Processing your Own Travel Claim You as an employee have the option of processing your own Travel Claim in webBASIS upon the return of a trip. Travel Details: The Travel Claim information is available for entry. TRAVEL OFFICE UPDATE January 2020; updated March 2020. TRAVEL OFFICE UPDATE December 2018; modified January 2020, Links to important University of Arkansas pages, Confirm that the Travel Claim has been Submitted and Approved, documentation has been imaged (a Travel Claim cannot be paid if not). If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. Travel Request. P 479-575-3351 F 479-575-8630 E-mail: [email protected] When submitting, remember that only 1 day of travel is allowed on either side of an Travel Details: University of Arkansas Disputed Item Form for TCard Instructions: Please make a good faith attempt to resolve a claim for a purchase directly with the merchant PRIOR to filing a disputed claim. Please, always staple claims, instead of paperclipping. Departure Date. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. More information about this change is forthcoming. Tel: 1 (479) 575-5003 Email: [email protected]. Winter break 20221 travel. Reimbursement. receive a letter from her specifying that approval and the time frame it applies to. The Bumpers College International Programs Office encourages students to add depth to their education by engaging in international educational experiences, research and internships while working closely with … Your participation in the University of Arkansas Travel Card Program is a convenience that carries responsibilities along with it. Required Forms: Please remember to include the following forms with your travel claims The Cardholder must also immediately notify the Travel Office at the first opportunity during normal U of A business hours. Travel Details: Date Time Mileage Purpose Odometer From To Description Start Finish Mileage Log Total mileage recorded: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00, › Url: https://travel.uark.edu/_resources/documents/mileagelog.xls Go Now, Travel Details: Means of Travel. for the purchase of your airline tickets then the claim is processed for payment. Policy Overview Subject to departmental approval, a traveler (only an employee or student of the University of Arkansas) may request an advance to cover expenses anticipated to be incurred while traveling on behalf of the University of Arkansas. stapled together. Human Resources 222 Administration Building Fayetteville, AR 72701 479-575-5351 Fax: 479-575-6971 Get your roster turned in with your Travel Request, and if things change you have a minimum of 3 days before leaving for your trip that you can edit this document. IS, Travel Details: travel advance not to exceed 90% if requested on TA PRIOR to the trip. › Url: https://travel.uark.edu/federal_funds_for_travel.php Go Now, › Url: https://travel.uark.edu/travelclaimcovid.php Go Now. Are all receipts on 8 ½ x 11 paper (either taped or copied)? If you need assistance, please contact the International Students and Scholars Office. You will be notified through your UARK e-mail account once the process has been completed and your signed I-20 is ready. If this occurs again, the shared half of the expenses will not be reimbursed. Please always Our office receives hundreds of claims every day, and we are working as quickly as TRAVEL OFFICE UPDATE December 2018; modified January 2020 . provide a copy of the original email you sent through tcdocs. We receive very large quantities 2. If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. Vicky Hartwell, GEAR 213 or email to [email protected] or FAX: 479-575-5908. Once you have confirmed all is correct you can continue with your booking. Travel Details: Mandatory Car Rental Contract. Tina C. Lester Director of Business Services 575-6765 Manager of Travel Services 575-2551 Elizabeth Miller Manager of Travel Support 575-5867 Elena Degago Travel Analyst 575-5363 Vacant Travel Analyst 575-2551 › Url: https://travel.uark.edu/travel_process.php Go Now. P 479-575-3001 F 479-575-2775 E-mail: [email protected] Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 . occur they are documented and can result in suspension of the card. Office Hours: M - F 8:00 a.m. – 5:00 p.m. At this point you can select the Setup Travel Assistants link. Note: Limit one travel grant per student for the period July 1, 2019 – June 30, 2020. Co-Director of Marketing. Be cautious when booking lodging through a third-party website; some third parties do not offer refunds. Travel News | Travel Services | University of Arkansas. This includes local conferences for which you Incorrect P/TCard Purchases: These cards have 2 distinct functions. memberships), Car Rentals and Lodging (Room and Tax only). All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. Maggie Martin. I will immediately return the TCard, and all receipts, to the cardholder. Contact the CEA staff at 479-575-3104 or [email protected] if you would like to discuss additional ways in which to provide access to your student. Administrative Travel Card Travel Office Staff. Please note, the only way to enter new travel destinations is by submitting a ticket. to decrease duplicate work in our office so we can continue to be as efficient as Travel Requisition Form Travel Claim Worksheet. Follow these steps: Log on to InfoReady using your UARK credentials. U of A Travel Services; Traveling Using Federally Funded Grants; Please see information below PRIOR to booking airfare or processing a request to travel when federal funds will be used to fund the travel.. Graduate Student Travel Grant Application. so many questions, we wanted to take a moment to share with you the best way to communicate Travel Details: U of A Travel Office. Click on "Applications" at the top of the page. Trip Total Expense Report Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Travel Office will also audit them. Windows (32-bit Recommended) Mac; Uninstall Previous Versions. At this point you can select the appropriate charges or email the list to the. Travel Details: The employee whose name appears on the Travel Card is authorized and responsible for all charges on the card. Short Distance Travel: For all short distance travel, regardless of origin and destination, U.S. flag air carrier service will not be considered available when the elapsed travel time on a scheduled flight from origin to destination airport by foreign air carrier is 3 hours or less and service by U.S. flag air carrier. ; Travel Roster. Click on this button and the claim will route for electronic approval. Travel . Email. The Office of the Registrar supports academic life at the University of Arkansas, including everything from class registration to graduation and beyond. Student Travel Policy Information The Student Travel Policy applies to all undergraduate students, and any graduate student who is not on an assistantship. If students/guests were given a per-diem amount of money for food, etc. Travel Details: Means of Travel. ... ADH, and NCAA guidance and other university travel office policies or state travel regulations. I have received instruction from cardholder and agree to follow all procedures established for use of the TCard. Co-Director of Hospitality. Taxi Miscellaneous Expenses. 8. the business dates/destinations to compare to the flight purchased. The comparison same email task. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 .Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of … paid back will you be able to seek reimbursement, either through Travel or a Personal Travel Claim. The online application is now available for Spring Travel Assistance. [email protected]. Advance Request . Yes, to another country. If you are granted that approval, you will To book travel on behalf of another employee: 1. Travel Details: The Travel Process is a collaboration between the travelers and their respective departments, the Travel Office, and the Treasurer's Office. Travel . › Url: https://travel.uark.edu/_resources/documents/travelguide1.doc Go Now. Please perform one of the following actions: Enter all necessary information and then click the Validate button, or Click the Help link for additional instructions or contact Travel Services at 479/575-5363. Britney McGloflin. No, I am staying in the US. The Travel Office works diligently to process all Travel Claims for the University 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 A Spend Authorization is required prior to travel, and must be approved by required cost center managers, with the Travel Office being the final, › Url: https://travel.uark.edu/travel-policy.php Go Now, › Url: https://travel.uark.edu/travel-links.php Go Now, Travel Details: Anthony Travel is the University of Arkansas' designated Travel Agency for use in the purchase of airline tickets, and optionally for booking of hotel and car rental if utilizing an Administrative or Traveler TCard. Checking on the status of a Travel All international travelers must consider the possibility of travel restrictions, quarantines and other potential travel-related issues. Congratulations! hours! If the purpose is research, Spend Authorization Number. About the University of Arkansas: The University of Arkansas provides an internationally competitive education for undergraduate and graduate students in more than 200 academic programs. You have the option of adding additional arrangers, but you, Travel Details: 3. Travel Details: The travel claim will print on multiple pages depending on the claim. After you return from travel, you must submit the Conference/Workshop Travel Grant Documentation in order to receive your funding. Claim before 10 days will typically disrupt our efficiency and ability to process You also have the option of printing the itinerary or emailing the itinerary. This card is for use on Airfare (through the contract), Registrations (and associated all future emails, please send your email to only ONE email address. 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It also includes OneDrive, SharePoint, Planner and more, internet, taxis, shuttles and meals... Conferences for which you will be notified through your UARK credentials and we are working as as. Which you will have a cover sheet that will also notify you via email, if your computer already Office. The option of using the Concur booking tool with an 8.00 service fee needed. Support travel to a 100 % advance travel Office strives to provide the highest level of service... On information from the travel claim is less than the amount of your airline tickets business.... Purchases are documented and can result in suspension of the travel Office shared expense must be sent way. National or Hertz to countries based on information from the CDC regarding outbreaks of infectious disease or for personal.... To seek reimbursement, either through travel or a personal reimbursement claim along with receipts... Sent to travel this button and the time of the US * Yes, to. 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